Exhibitor Dates and Deadlines

February 6, 2025 to July 18, 2025

APA 2025 online exhibit space application portal opens to all prospective exhibitors. Applications submitted by prospective first-time exhibitors are subject to APA’s review and approval. The review process takes approximately 2-7 business days, depending on the type of product or service to be displayed/promoted. The online application portal closes at 5:00 p.m. ET on July 18, 2025.

April 11

Last day to receive 100% refund for cancelled exhibit space.

 

April 23

APA 2025 housing and registration portals open

May 2

Deadline to reserve space in the July/August “convention issue” of the Monitor on Psychology. Contact James Boston, Senior Manager, Media Sales, jboston@apa.org.

 

May 13

Ad materials due for the July/August “convention issue” of the Monitor on Psychology 


May 15

Exhibit space balances due

 

May 30

Deadline to submit the Exhibitor Raffle Request Form (only if participating in the raffles). Send to Carol Hall, chall@apa.org and Bri Garrison, bgarrison@apa.org.

June 6

Deadline for space reservations in the APA 2025 Mobile App


June 13

  • Deadline for ad materials for the APA 2025 Mobile App
  • Due from exhibitors who secure island or peninsula booth space: Two copies of a proposed booth layout/rendering that is detailed to include all dimensions of proposed display(s). Submit to Carol Hall, Senior Manager, Event Sales, chall@apa.org.
  • Due from exhibitors that wish to use any non-standard booth equipment, signs, decorations, or display arrangements that in any way conflict with APA 2025 booth display regulations: A proposed layout must be submitted for APA review and approval.  Submit to Carol Hall, Senior Manager, Event Sales, chall@apa.org.
  • Last day to receive a 50% refund on cancelled exhibit space. Refund requests submitted after June 13 are not eligible for a refund of any amount.

 

July 8

The first day that the warehouse will accept advance shipments from exhibitors. Shipping  details and labels will be included in the “OneView” portal provided by Fern Exposition Services. 

July 18

Last day to submit an APA 2025 exhibit space application. The application portal closes at 5:00 p.m. ET.


After July 18

Requests for APA 2025 exhibit space—whether received from previous year exhibitors or prospective first-time exhibitors—will be considered on a case-by-case basis, depending on booth space availability and/or the degree of application review that is necessary. 


August 2

The last day that the warehouse will accept advance shipments from exhibitors. Advance shipments to the warehouse must be shipped to arrive by August 2. Shipping details and labels will be included in the “OneView” portal provided by Fern Exposition Services. 

August 6

8:00 a.m. – 8:00 p.m.

  • Exhibitor Move-In


Direct-to-Show Site shipments accepted

  • Information regarding Direct-to-Show Site shipments are included in the “OneView” Exhibitor Portal provided by Fern Exposition Services. Exhibitors may also contact Fern Expo Exhibitor Services for information, (800) 774-1251.

 

August 7

7:00 – 9:00 a.m.*

  • Exhibitor Move-In (Final booth prep only)
    *NOTE: By or before 9:00 a.m., set-up for all booths must be completed and booths/aisles must be clear of shipping/packing materials. Exhibitors may not continue to set up their booth after 9:00 a.m. so that final preparations for the APA Solutions Center 10:00 a.m. official opening can be completed. Exhibitors are expected to plan accordingly.

 

10:00 a.m. – 6:00 p.m.

  • APA 2025 Solutions Center open

 

4:00 p.m.

  • Exhibitor Raffles; VISA Gift Card Giveaways

 

5:00 p.m.

  • Solutions Center Opening Reception – Unopposed hour for attendees to browse the exhibits without competing programming. Sponsored by American Professional Agency 

 

August 8

9:00 a.m. – 5:00 p.m.

  • APA 2025 Solutions Center open

 

10:00 a.m.

  • Exhibitor Raffles; VISA Gift Card Giveaways


4:00 p.m.

  • Exhibitor Raffles; VISA Gift Card Giveaways

 

August 9

9:00 a.m. – 5:00 p.m.

  • APA 2025 Solutions Center open

 

9:30 a.m. – 10:30 a.m.

  • Unopposed hour for attendees to browse the exhibits without competing programming


10:00 a.m.

  • Exhibitor Raffles; VISA Gift Card Giveaways


4:00 p.m.

  • Exhibitor Raffles; VISA Gift Card Giveaways

 

5:00 p.m.

  • APA 2025 Solutions Center official closing**

 

5:01 p.m.** – 8:00 p.m.

  • Exhibitor Move-Out

**NOTE: At 5:00 p.m. ET on Saturday, August 9, 2025, APA will make an announcement to confirm the official closing of the APA 2025 Solutions Center. Until that announcement by APA has been made, and for liability reasons, APA exhibitors are strictly prohibited from vacating their exhibit space or dismantling any portion of their exhibit booth, including the packing of materials, removal of items form the exhibit booth, and so forth. Violations of this policy may negatively impact the exhibitors’ participation in the APA 2026 Solutions Center. 


APA understands that unexpected circumstances may arise. In such instances, exhibitors that are unable to comply with this rule are expected to immediately contact Carol Hall, chall@apa.org or Jodi Ashcraft, jashcraft@apa.org so that other booth dismantling arrangements may be made, and at a time when the Solutions Center is not open to attendees.


August 10

8:00 a.m. – 12:00 p.m.

  • Exhibitors are encouraged to complete their move-out on Saturday, but four additional hours on Sunday morning are provided for those who may not be able to do so.