Individuals who are not members of APA or an association listed with the IUPS may submit a proposal if an APA member is a coauthor of the presentation or sponsors the proposal. An invitation from a division program committee to submit a proposal constitutes the required sponsorship of nonmember participants. 

Invitations to nonmembers of APA are issued at the discretion of the divisions and their program chairpersons. Ultimately, the divisions are responsible for the nature and quality of their programs, and the only restrictions on programs are those that can be derived from the ethical principles of APA. 

The person who invites or sponsors a nonmember to participate in the program is responsible for ensuring that these steps are followed: 

All chairpersons of sessions must be APA members (members, fellows, or associates). Persons with an affiliate status, such as student, high school teacher, or international, may not serve as chairpersons. 

An individual may submit a maximum of two proposals to be considered for APA 2019. Multiple submissions that are redundant or substantively similar are not permitted. Each proposal must be submitted to only one division for consideration. 

Individuals must limit themselves to two participations across all divisional programming. “Participation” refers to presenting a paper in a paper or poster session or serving as a presenter/panelist in a symposium/discussion/conversation hour that is listed in the formal program. Participants who violate this rule will be contacted by the APA Convention Office and asked to select only two. 

Not included in the participation counts are chairs who do not present, symposium discussants, coauthors who do not present, division business meetings, division presidential addresses, division invited addresses, division awards ceremonies, APA conventionwide programming (APA plenary or governance sessions, APA presidential programming, APA or APF invited addresses, APA CE workshop leaders), or other APA or divisional nonprogram functions. 

All presenters are expected to disclose relationships that could reasonably be viewed as creating a conflict of interest with respect to the content of their presentations. The general purpose of such disclosures is to allow the listener to make his or her own informed assessment of the presentation. Each presenter is ultimately responsible for determining whether he or she should disclose a given relationship. Appropriate methods of disclosure will vary based on the type of presentation involved. To determine appropriate methods, presenters can discuss approaches for providing disclosure with session organizers, who may, in turn, consult with APA staff in relevant areas for assistance. 

Persons with accepted presentations or programs must participate at the time determined by APA. Persons with time constraints for religious reasons must include this information on the original submission form. 

Except by invitation, a presentation previously published or read at any state, regional, or divisional meeting may not be presented at the APA annual convention unless it is a substantial elaboration (additional findings, etc.) of a preliminary report. A presentation submitted to APA for consideration may not be submitted simultaneously for consideration at a regional, state, or divisional meeting. 

All rights, title, and interest in material submitted in connection with an approved program (“submitted material”) will remain with the author(s). As a condition of the acceptance of the approved program, all author(s) agree to grant to APA a royalty-free, nonexclusive, worldwide perpetual license to use, reproduce, publicly display, distribute, and prepare derivative works of the submitted material in any medium, including electronic, online, and/or print format. This license shall also include electronic archiving of submitted material in the APA PsycEXTRA database or another archive service utilized by APA either now or in the future, unless the author(s) or a person authorized to submit on behalf of the author(s) decides not to permit electronic archiving of the program by clicking the “opt out of electronic archiving” box during the online submission process. APA divisions shall not be granted any rights hereunder. 

By submitting submitted material for use by APA, you represent and guarantee that you are either an author of the submitted material or a person authorized to act on the behalf of the author(s). If you are a coauthor or acting on behalf of a coauthor, you represent and guarantee that you have received permission from all authors for your submission of material on their behalf. You also represent and guarantee that the submitted material is an original work or authorship that has not been previously published and does not infringe any third party’s rights. You represent and guarantee that you have all necessary permissions to use any third-party materials incorporated into the submitted material, and you have the authority to make these representations and guarantees and grant the rights herein. Should any third party bring a claim against APA for its use of the submitted material, you agree to indemnify, defend, and hold APA harmless for any use of the submitted material set forth herein. 

Further, as a condition of presenting or speaking at the APA annual convention, you agree to be recorded and/ or videotaped and grant APA a royalty-free nonexclusive license to use, reproduce, publicly display, distribute, and prepare derivative works of the presentation in any medium, including electronic, online (including podcasts and streaming media), and/or print format. This license shall also include electronic archiving in the APA PsycEXTRA database or another archive service utilized by APA either now or in the future. 

APA provides presenters at APA 2019 with electronic services for uploading presentation abstracts and PowerPoint files to the online convention program. When a presentation or program is accepted, APA will provide presenters with a web page address where they can update/upload abstracts and PowerPoint files through the conclusion of the convention. Note: If you have elected to opt-out of electronic archiving, your abstract will not be included in this service. 

All accepted material may be automatically uploaded into PsycEXTRA, APA’s gray literature database that provides an archival record of presentations, unless the author(s) or a person authorized to submit on behalf of the author(s) decides not to permit electronic archiving by clicking the “opt out of electronic archiving” box during the online submission process. Inclusion in PsycEXTRA does not affect your rights to the submission. The collection of conference papers in this important database enables readers to trace the evolution of research. 

To encourage higher quality programs and better media coverage, acceptance of a proposal assumes that presenters will prepare advance texts of their presentations or a summary consisting of at least five pages. All presentations and their specific findings should not appear in the media until after the time of presentation. Presenters are strongly encouraged to email their papers to the APA Public Affairs Office by June 15. The top page should include your name, affiliation, address, business phone, email, and title of paper. Please add “Presented at 127th Annual Convention of the American Psychological Association in Chicago, Illinois, August 2019,” and note day and time of presentation.